Scanning Services – What's Available?

If you're considering your business scanning options

, this article will outline some of the main scanning services that are available.

The following scanning solutions are available for businesses:

Outsourced scanning

Data capture

Document conversion

Document management

Document processing

Document scanning

Using high-speed scanners and advanced software, up to 500,000 pages each day can be scanned. Scanned documents can be output in the following formats:

TIF

PDF

DJVU

GIF

JPG

Drawing scanning

Scanning drawings is a much more efficient and secure way of storing drawings. You'll be able to store up to 5,000 drawings on one small CD Rom. Scanning is much more efficient than microfilming drawings. Paper drawings can also be converted into CAD files.

Microfilm and microfiche scanning

Microfilm scanning means that you can store these digitised documents with other documents and access them at the click of a mouse from your computer. The types of microfilms that can be scanned are:

Rolls

microfiche COM

16mm-full plate

X-rays

Photo negatives

All types of microfiche can be scanned at a rate of up to 100 frames per minute. Data can also be extracted from microfiches and exported into spreadsheets or databases.

Book scanning

Specialist book scanning machines can scan even the most fragile books without even touching the pages of the book. Black and white, greyscale and colour options are all available.

Scanned documents can be saved as: html, PDFs or other formats, so that you can search the text easily.

CAD drawing digitisation

CAD drawings can be converted into a digital format, either automatically or using a sophisticated trace service.

Data entry

In some scenarios, data needs to be entered manually. When carried out by specialists this can be done very quickly and accurately and will prove far more cost-effective than doing it in-house.

OCR conversion

Sophisticated OCR and html conversion services can convert large volumes of paper documentation into a digital format quickly and accurately. Supplied files could be:

Excel

Html

Microsoft Office

SGML

XML

PDF

TXT

These are just a few of the scanning services available for businesses. Other scanning solutions your business might be interested in include:

Bates labelling (often used by law firms preparing case material)

Data conversion

PDF conversion

Speaking to a scanning consultant can help you clarify which scanning services would benefit your business the most. A scanning consultant can advise you on:

Scanning

Archiving

Document management

Scanning Services What's Available?

By: Sarah Cornish

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