See How Internet Fax Can Make Its Contribution To It Cost Cutting

Gone are the days when business enterprises used to maintain a separate fax machine

that could help share documents whether with business colleagues or with clients. Today, the use of internet is deployed in almost every domain of business and thus, internet fax has taken the place of traditional means. There are many business enterprises that require documents to be frequently shared amongst their offices or deal with the receipt of some fax based information from the clients. The use of Hosted PBX systems has enabled even the small and medium scale enterprises to use this new fax system at an impressively low cost.

Some of the benefits of internet fax include:

There is no hardware or software required as the document is sent over the fax and is received on the other end in the form of an email.

Email to fax can also be generated so as to make the process easy.

This process helps make its contribution to the environment by reducing the paper involved.

You may dispatch any number of faxes at a time thereby eliminating the effort involved in sending it one by one.

The cost involved with this fax number is much less than that involved with the traditional phone systems.

The document to be sent can be converted to TIFF and PDF format after being scanned and can be downloaded on the other end.

Since TCP/IP channel is used for transmission of faxes, the channel is secure and non-repudiation of the data is ensured.

How does internet fax work? Since this technology is not so dominant in the telecommunication sector, there is often some doubt about the functionality of the services. First of all, it is essential to understand that this sort of internet fax does not require a separate fax line. Business organizations that have been using Small Business PBX for communication can get a T.38 number. Wondering what this number is? Well, this is a separate number that is used for fax purposes only. It is not possible for business enterprises to maintain the same number for fax as they for other communication. This is why it is essential to integrate your communication interface with a separate fax number. This number is a toll free number.

The users can choose from the desired series of toll free that now includes 800, 888, 877, 866, 855, 844, 833, 822, etc. The user then needs to make the choice of the provider network and choose the number. Now, there is an additional requisite that when you are facilitating fax to email, it is essential for the receiver to have a fax number and vice-versa also holds. All that the user needs to do is to first get his number and mail ID registered with his Hosted PBX provider. How to send your first fax is probably your next question in your mind.

When sending email to fax, you need to compose the mail through any of your favorite mail services and in the recipient option, you will have to fill the fax number of the receiver followed by a domain that has been specified by the provider. For example, it has to be like 1800xxxxxxx@xyz.com. After that, you may mention the fax subject and attach the document and send the mail. The use of Hosted PBX VOIP has made it quite feasible since per minute toll free charge will only be applicable for each page.

by: Adom Brown II

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