Sharepoint Consultants Throw Light On The Restrictions Within Sharepoint

One of the major concerns that most SharePoint consultants encounter is the restriction within SharePoint

. Is that a good thing or a bad thing is one thought that resides in the minds of most SharePoint consulting teams. There is a valid reason on why there are restrictions within Microsoft SharePoint and one of them is the availability of many approaches to a security model within SharePoint and these include:

Allowing active directory users permission directly to the objects.

Allowing SharePoint Groups permission level directly to objects as well as addition of Active Directory Users to these groups

Allowing Claims direct level of permission to objects

Allowing Active Directory groups the direct level of permission to objects and addition of Active Directory Users

Besides these, the other important reason is that the governance committee may agree upon it but the management is passed on to site owners who often do not receive this communication. The SharePoint inherited security model is not compatible with traditional records managers who require document type as well as classification based security. For example, there doesnt exist a possibility of possessing different security levels, which is based on the content type of the document or with a particular classification level such as top secret. The sensitivity of the information has to be protected but with SharePoint instances have taken place where despite the security being set at the sixth level, permissions have been broken and everyone has been able to access the restricted data. There have been users who have broken the inheritance on an object and there is no simple way of stopping this.

SharePoint consultants are aware that there are three main areas of concern and they are:

The document is not where it should be, which means it is placed incorrectly

The security model is too restrictive and users are not able to access the document.

In contrast, the model is too flexible and open and even the wrong people have the access.

Hence, most SharePoint consulting teams realize these fears especially when Sharepoint customization takes place to a great extent, then vulnerability may be faced in one of these areas.

However, SharePoint consultants also realize there are certain key factors that can counter these issues in Sharepoint customization and when it comes to handling a high level of security. Some of these steps include:

It is important that SharePoint consultants stress on the fact of effective communication to the organization. In small to medium sized companies, one would be able to see how effectively security management is communicated to site owners. There are organizations that even have developed site owners manual and training material to explain security.

The SharePoint consulting team needs to ensure that the complete information architecture is kept simple and precise because it also makes it easy for the users to understand.

It is important that SharePoint consultants while doing the SharePoint customization ensure that the information architectures possesses the locked down feature where the security model is assigned to groups that represent certain profile or roles within the organization.

by: Dylan Rodriguez

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