Should You Use A Project Or Program Management System

A reliable program management system can provide improved organizational performance

through management of multiple projects at a time and assisting managers during the decision making process. Software vendors develop their program management systems bearing in mind that enterprises often run more than one project and usually some of these projects are cross dependent and closely related, thus program management systems should feature reach functionality to manage and keep track on multiple projects within a broader organizational framework.

In fact, program management is based on the same principles used in project management; therefore, business systems for project and program management have much in common. A program consists of a group of related and cross dependent projects where complex functionality is required to provide full coverage of business processes like project planning, cost control, scheduling, resource allocation, communication, quality management, etc. Therefore, modern software for program management usually offers complex solutions that are based on sophisticated algorithms, while some vendors incorporate industry best practice into their products.

In the light of similarities between project and program management, small enterprises can successfully manage their multiple projects using project management systems but a large corporation, where complexity of projects and their cross dependencies are more complicated should implement a more sophisticated solution; namely, program management software. For example, resource allocation and resource scheduling involving multiple large projects requires precise planning, scheduling, resource tracking, and analytical capabilities that an average project management application barely can offer. Vast amounts of data on those projects should be collected, stored, and analyzed, therefore program management software is designed to handle such large databases and provide the analytical and communication functionality to complete successfully a set of projects on time and in line with certain requirements that apply to the entire program under which the projects are developed.

There are software products on the market that incorporate advanced Product Portfolio Management (PPM) methods and algorithms to provide better productivity and efficiency of the overall program management. Usually, such systems are able to cover many related business processes like customer relationship management, calendaring, support for personal to-do and tasks lists, etc., that are embedded into compatible modules, which can communicate with each other as well as with third party software.

Collaboration functionality is becoming an integral part of any modern program and project management system with a growing number of software vendors incorporating into their software modules that provide support for multiple communication channels, including email, instant messaging, phone calls, or in-house messaging systems. Some software developers offer software that features fully functional messaging and real-time communication capabilities, which can be utilized to utmost by multinational corporations that have to deal with multiple projects across the globe.

Thus, a modern program management system features extended functionality to support relationships with clients, allocate resources required to complete numerous projects within a program, and record vast amounts of data that can be communicated across an enterprise. A small business can perfectly rely on project management software to deal with day-to-day business activities and several long-term projects, but medium-sized and large businesses are required to implement a more complex program management system to see their multiple projects produce best results.

by: Primms Project Mgmt

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