Stay Organized: Don't Run Out Of Printer Toner

In a busy office environment, making, printing and copying paperwork for continual office function is essential

. If one of the printers suddenly cannot print any documents because of no toner, it can become a problem. Staying organized and being prepared for this sort of crisis is necessary for office efficiency. Busy office environments are constantly moving and there is no down time. The printers are constantly in use. Therefore, having replacement toner on hand is a must to keep office productivity at its highest. Busy office printers are used primarily for printing computer-based documents and copying documents. Sometimes excessive copies are needed and one session can go through a ream of paper, which uses a fair amount of toner. The printers will all be used at different rates and the powder in the cartridges will diminish accordingly.

Toner is used primarily in large business oriented copy and fax machines with laser printing for a high pages-per-second rate. The cartridges are large and last for a relatively long time, depending on how often they are used. Some can go for months, and others only a week. The amount of office traffic that each printer encounters on a daily basis determines how long the machines will stay functioning until they need a replacement. If the use of replacement toner is high then finding the best purchase deal is important. Any business needs to save money and there are plenty of options to look through when searching for the best price.

Whomever has been charged with the responsibility of ensuring the printers stay functioning at all times may seem unimportant until a printer goes off line, then the situation makes itself a priority. All printers in an office should have routine check times where they are manually evaluated for toner level. This would help to identify when to expect a printer to run out, and to have a spare replacement toner on hand. The most efficient method is to have a spare for each operating printer. If there are an excessive number of extra cartridges to go through, they may not get used fast enough and the powder could age and compact itself together. Do not have too many and have a system set up for consistent rotation of the oldest getting used first, and newest used last. It will be the most effective method. Staying organized in a busy office setting is important and time management is everything. When a printer breaks down, the time until it is fixed is wasted office time, and the business suffers.

by: Christine Harrell

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