Team Communication and Improving Workplace Efficiency
Team Communication and Improving Workplace Efficiency
When we talk about business, there are two types of communication, internal communication and external communication. External communication is the communication of the business with its clients or competitors or even the third parties involved such as the suppliers etc. The internal communication refers to the communication within the employees of the business.
The internal communication can be subdivided into two types; it can be top-down communication or bottom-up communication. In the top-down communication, the communication is travelled from the higher-ups to the lower levels. On the other hand, in the bottom-up communication, the communication travels from the lower levels to the higher-ups.
This article will let you know of the implications and benefits of communication when the employees are working in teams. When teams are formed in the business establishments for some specific purpose, there is one team leader and the other team members. Every member of the team has their own specific tasks that are assigned to them.
The team leader has the basic responsibility of creating equality and harmony among the rest of the team member. This can only be done through appropriate communication. The first thing that should be done is to assign the tasks according to the specialty and skill of a person and his experience, so that no one feels dejected.
The next best thing to do is to discuss everything related to the work with all the team members together at a meeting. A meeting should be held at a specific scheduled time, which every team member is aware of. Input should be taken from everyone, and everyone should be encouraged to speak and put in their share. In this manner, every team member will feel useful.
Communication is the only tool for enhancing team spirit among the team members. When there is a team spirit, everyone works towards a collective goal, setting aside their differences. This increases work efficiency and brings out great result. It is natural for conflicts to arise among the team members, so there is no proper way other than proper communication to resolve these conflicts. The conflicts often arise due to personal conflicts among the individual, or it may be the difference of their mindsets. Such situations are a great hurdle for the achievement of the goal; therefore, they must be resolved. If the team members are at the equal mental level and have better understanding, they will communicate with each other in a better manner, which will increase their efficiency.
Carry out fun activities once in a while to break the ice among the team members. It also gives them an opportunity to communicate with each other in a fun manner. The team leader must organize team building exercises so that every member can benefit from them. So, if you are in a business or at a position of a team leader, you must inculcate team spirit among your subordinates through proper communication to increase efficiency.
You can consult with a professional to implement the web based project management software in your organization.
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