The Fundamentals Of Managed Document Review
A complex system of tracking and security, managed document review is the method
of managing documents to be able to quickly and efficiently find them, track changes to documents, and understand who can and should have access to those documents. Security is a large part of managed document review, especially in controlling who can see a document and make changes to it.
The Various Kinds of Managed Document Review
All kinds of documents can be included in a managed document review, including divorce papers served to litigated case files. As many law firms are moving to electronic documents, legal documents range in type from electronic communication to paper contracts.
Fees for a Managed Document Review
Different law firms have different needs, so fees associated with managed document reviews will vary. While US law firms often charge between $25 and $55 per hour, international, outsourced firms will often charge a flat fee for services, or a fee per document reviewed.
Choosing the Best Managed Document Review
As each law firm requires different specialties from their particular document management groups, there are particular things to consider when choosing the best firm for you. Often, the most important piece of managed document review is security. Security is usually very important for most companies and most documentation, and there are different areas of security that may apply to different individuals
External security often involves locked file cabinets and notarized documents outlining access for those working on the documents. External security is the lockdown of documents that should not be shared. These documents should be placed carefully, with specific, written instructions for who can view and change them.
Internal security is actually much more difficult to manage, as many law firms are e-filing documents, making them susceptible to cyber attack and viruses. Who can have access to documents, the ability to track changes long-term, and who can make those changes are all challenges of internal security for a managed document review.
Traceability of documents is another key feature of a solid document management review organization. The ability to quickly understand where a document is, who has accessed it, and who has changed it is critical to the success of the firm.
In addition, the ability to quickly and accurately search for a document or even a phrase in a document is essential to any cases that require large volumes of documents to be used.
A professional managed document review company can help particular law firms decide how to manage the security of their documents, how to give or deny access, how to track changes, and how to appropriately manage their security funds. With the advent of e-documents, many firms are finding success in outsourcing their managed document review firms to places like India.
by: ketllybrady@gmail.com
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