The Importance of Recordkeeping at the Workplace

The Importance of Recordkeeping at the Workplace

Private sector employers have to maintain occupational injury and illness records in order to comply with the Occupational Safety and Health Act of 1970. OSHA has always been insistent on accurate recordkeeping at workplaces. If companies go astray in keeping records of injuries and illnesses, they may as well be prepared to face unpleasant surprises. You see, OSHA is keen on knowing which companies are complying with them. They send their inspectors to work sites to assess the accuracy of a company's injury and illness record.

By law, you must report illnesses and injuries that result in loss of consciousness, absent from work, death, medical treatment beyond first aid and restricted work activity or job transfer.

The reason why OSHA is focusing on accurate recordkeeping is not just to see whether companies comply with them or not. The recordkeeping of injuries and illnesses can be instrumental for safeguarding the safety of the employees. When you gather sufficient amount of information on injuries and illnesses related to your workplace, it will show what kind of patterns exist. Once you identify the pattern, it will be easier for you to take the necessary steps to reduce or eliminate the injuries and illnesses.

It is also easier to help employees to concentrate on the occupational hazards with the help of the records. The data collected on the record will help OSHA to learn more about the occupational hazards and especially on those which are common across the work site. Employers will be able to analyze and scrutinize the common hazards and do the necessary steps to minimize it.

However, what employers must remember is that this recordkeeping is not a plan to keep them in trouble but to take them out of it. A common misconception about recordkeeping is viewing the injury and illness rate as being a violation of OSHA rules. These records are not meant for pointing fingers at them but rather a plan to help them and ensure maximum safety of the employees and of the facilities.

All employers must realize the importance of OSHA's emphasis on accurate recordkeeping. In OSHA safety training courses, you will be able to learn more about the necessity of recordkeeping and how to accurately record all data.

If you are far behind when it comes to recordkeeping regulation, you may end up paying heavy fines. To avoid this, join an OSHA HAZWOPER training course and train yourself to safeguard your organization's biggest asset.

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