As a business, shredding documents is necessary for privacy reasons but it might
not always be done as securely as possible and it can be costly as well. There are a number of benefits that businesses can experience from shredding their documents on site. Shredding off site easily allows for error to occur. If the materials get into the wrong hands either because they are stolen or are lost en route to being shred, the sensitive information that is on those papers can cause a huge breach in security.
A breach in security can be very costly to a company and these costs go up the bigger the company is. By the end of the ordeal, it could cost millions of dollars to repair the damage done and the reputation of the company is forever tarnished. Additional money may need to be spent to help fix the company's public image so people will trust your services once again.
Utilising an on-site shredding company gives you the peace of mind you need to conduct your business in a professional manner as well as providing your employees the opportunity to continue their workload without having to spend precious time shredding their own documents. Employees are hired into their positions that they are qualified for, allowing third party professionals to handle sensitive documents the way they know how allows for the best work output. These materials should be destroyed thoroughly and legally.
Most of the companies that provide on-site shredding do so as part of a mobile-service that visits an office on a regular basis. The materials are collected in a secure manner and are then destroyed immediately and completely before the shredding company leaves to go to their next location. The process of shredding documents is required by law to ensure the privacy of clients and customers.
An added bonus to having materials shredded on site is that most mobile units take the materials and recycle them instead of them being destroyed or thrown in the garbage. The shredding of company documents is beneficial to the legitimacy of a company and it can also be beneficial to the environment as well.
Using an off-site shredding service requires companies to securely store their confidential materials until they are picked up every so often, usually once per week. This can take up a lot of room depending on the size of the office space and it leaves a lot of room for human error and theft. The bins are supposed to be locked each night but if someone forgets, this leaves information available for janitorial personnel and overnight employees.