We send many emails out in the office every day, and emails are playing very important role in your career, but do you know the secrets behind an email?
1.Don't bypass the immediate leadership and send emails directly to higher levels.
You may think you are more capable than your immediate boss and report your opinions to higher level directly by email. But have you ever imaged what will happen if your email is transferred to your boss? So email is easy to be transferred, you should always take care of it.
2. Don't discuss the issues have no relation ship to your work
Emails are always there when you send out. You may have a lot of complaints about your boss or colleagues. It is much better to say it by your mouth instead of discussing by emails. You can not sure your emails will never be transferred by the other end.
3.Don't transfer those emails shouldn't be
If you receive an email from your colleague who is complaining of others in the office, you shouldn't transfer it any more. You just read the email quietly and express you appreciation for his/her trust. Otherwise, you will lose all the trust from every one in your office. They may think you can transfer one's email and certainly you will also transfer other's in the future
4. Keep a copy of those important emails sent by you
An email may not be received successfully due to the internet problem or deleted carelessly by the receiver. Or even worse, the receiver says he doesn't receive it at all on purpose. Keep a copy of the emails you sent out will be very helpful. And it would be better for you to keep them at least 3 months.
5. Don't make emails take the place of calls completely
You may more likely to communicate with others by emails or MSN and reluctant to make calls. This is not good for you because it will lower our verbal communication skills. On the other hand, in some situation, it is much effective to make calls when you apologize or make explanations to others.
In short, we should take care of every email sent out. Good techniques on handling emails will be very helpful in you career.