Tips For Tracking Employees Time Better!

Every small business struggles with tracking their time

. As a web development shop, weve been

constantly evolving and improving our time tracking methodologies since we started eight years ago.

Here are some tips we have learned along the way.

1. Group your daily tasks by availability and type of work

If you know you are going to have three solid hours to get things done, try to work on a lot of similar

tasks. Mentally shifting gears is a productivity killer and will hinder your efforts to track time. It is much

easier to keep track of your hours if you can work uninterrupted and on fewer tasks. The best time

for this is in the morning, when your mind is fresh and your day hasnt yet been hijacked by client and

coworker needs.

2. Use timers and use them often

Find web-based or desktop timer software that works for you, preferably with multiple timer support,

and use it. Get in the habit of starting and stopping timers each time you touch a task. The more you

practice at this, the more second-nature it will become. Weve been doing this long enough now that

stopping and starting task timers are a natural part of our workflow.

3. Find your time zone

After a few days of diligent tracking, you should have a pretty good idea of what a normal day looks like

in terms of hours tracked. Dont expect to track every minute at your desk, because it wont happen. My

magic number is 7.5 hours. Knowing my daily number helps me stay focused on getting things done, but

also gives me some wiggle room to goof off and surf the net.

4. Turn it into a competition

At the end of each week, compare your hours tracked with your coworkers, or your own previous week.

A friendly competition among coworkers is a great way to get people motivated to track their time

better. We review and compare our timesheet tracker totals each week, and challenge one another to

do better the next week.

by: mazirra

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