Tips On Achieving Photocopier Efficiency…!
Research About What You Want: It is a good idea to know your photocopier features
. There are new photocopiers that include scanning printing, faxing and even internet connection. Hence before buying a new photocopier find out the capabilities of your existing photocopier. If you have a photocopier that does not have all the functions that you desire then choose a new copier with multifunctional features because it is more energy efficient. There are many ways in which multifunctional printers can provide efficiency because they can save on the amount prints and paper being used. This accrues in savings over a period of time including overall reduced energy consumption than running several devices separately.
Don't Forget to Turn Power Off: Staff in the office should ensure that all copiers and any other non-essential machines are switched off before leaving the office. Many photocopiers nowadays automatically go into standby mode, so energy consumption can be reduced, even during the working day, to lower your energy bills significantly. It is highly recommended to delegate this responsibility too, so that someone is responsible if photocopiers are found left on overnight.
Only Use Printers When Necessary: It is very easy for wastage to occur without realising. Making sure that everyone in the workplace only uses your printers and copiers when necessary is very important. A lot of companies may find that far more paper goes to waste than is necessary, often simply because people have formed bad habits. For example, extra copies of a document may be made when it could just as easily be scanned in and emailed around to colleagues. Encouraging your staff to think whenever paper is consumed is very important and can make a substantial difference both in terms of energy and financial costs.
Use What You Need: Always choose a copier/printer that is good enough for your printing job, For example, don't copy or print with a much larger color/gloss paper MFD when a smaller, simpler black and white, matte paper machine would suffice.
Use Double Sided Printing: Choose the duplex function for double sided printing. When this option is selected as the default, it will greatly reduce the amount of paper that is consumed and also lower your office costs.
Don't forget to put documents the right way up: Even though this is quite basic, you should remember that when your document is in the document handler, it is the correct way up. There should be a relief image of a typical document, indicating which side should be facing up and which down.
Check the Display Before You Print: Always examine the graphic display carefully and only press the green button when you're confident of the result. In fact, it is worth familiarizing yourself with the machine's on-board menu before you actually need copies. This way, you're in no rush to find the function you require or at risk of frantically making unnecessary copies.
Energy Ratings: When buying a new copier, printer, scanner of multifunction printer, have a look at the performance against green features such as energy consumption. Various organizations, such as Energy Star, based in the US, set out very specific and rigorous criteria to determine the efficient machines. No more than fifty percent of products in any appliance market should have Energy Star accreditation, so you can be confident that both that standards are high and continually rising.
Look Into Resource Management Expertise: There are software packages that are available and monitor staff print/copy usage, so you can determine where in your company, resource and energy may be being wasted. Other applications allow you to configure your photocopiers to work in the most efficient way, so machines are not misused.
Recycling: A very important consideration in the role of being green is to recycle. With the provision of efficient waste paper disposal unwanted paper can be recycled. One thing to bear in mind is to keep waste paper bins close to photocopiers to provide easy access for staff. A lot of printer cartridge manufacturing companies provide instructions on how to dispose of its products in the right way, which could be in the form of steps to refill and repackage. This means that the environmental effects are kept to a minimum.
Please do let us know if you like the tips we have mentioned, we would look forward to have your comments.
Tips On Achieving Photocopier Efficiency!
By: Laura Wimble
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