Using Meeting Software For Brainstorming

Theres a good chance that the next time you attend a class or seminar it will be online

. The web seminar, or webinar for the uninitiated, is fast becoming the go to means for disseminating information to large groups quickly. Attendees love it because they can attend without leaving their homes or offices. Businesses are big on it because they can reach employees or prospective clients no matter where they are, and save big while doing so.

Making Your Contribution

If it is supposed to be an open discussion, prepare some quick points beforehand. Make notes during the session if you think it necessary. Avoid negative comments or any comment of a personal nature. Remember it is still a professional setting.

Its true that the web conference is different from the standard meeting setting, but rules of good etiquette still apply. If you are expected to log in at a certain time, do so. Make note of any email reminders of the conference so you wont miss the date.

Avoid straying off topic. It might be a big money saver, but with web meetings time is still money. Using tools that enable collaboration and free flow of ideas will make for a more meaningful session. Some features you might want to look out for include:

Whiteboard

Text chat

Live video

Attending a Web Conference

When attending a web conference there are issues you will care about and some you wont. If your employer or conference host uses a RHUB Communications solution the name might not mean much to you. For your own benefit, however, it is a good idea to have a checklist to ensure that you get the most from your conference experience. Items needed from meeting software include:

Internet connection: High speed is preferable as it will enable faster downloads. It also enhances video and sound quality.

Remote Control: Desktop access can often help convey across a idea better when others are able to see exactly what is being presented

Webcam: This depends on whether you are supposed to be seen in the web meeting. In many instances this is not necessary.

Speakers and microphone: A microphone is optional as it depends on the format of the particular conference. Speakers are essential.

As with face-to-face meetings, you typically get from web conferencing what you are willing to put into it. Luckily, attending a web conference is not a technical issue, so you can concentrate on what is important. So before you attend your next webinar or web meeting, think about what you will contribute.

by: StevenSmith

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