Using Truck Fleet Management Software For Improved Efficiency

Running a successful business is highly reliant on implementing efficient processes

that guarantee the smooth operation of all systems within the company. This is even more critical for companies that have a large fleet of trucks or equipment, because without a good system in place to monitor and report many problems can arise. Therefore a good fleet management software system, that integrates the various facets of that business with each other and essentially streamlines all the company's processes, will help to save money, improve customer service and increase profitability.

Streamlining Business Processes

The most important aspect of managing a fleet is having up-to-date information, which helps improve the decision-making process. Fleet management software allows for better reporting, improved service and maintenance management and even a better relationship with your customers. The latter is true because the electronic proof of delivery system that is incorporated with such software reduces the need for paperwork and speeds up the delivery process.

Higher Profitability

There are an incredibly large number of variables when dealing with a fleet of equipment and failure to have an efficient monitoring system in place can lead to disaster. Not only is service and maintenance vital to keeping your fleet in good condition, it plays a vital role in your long-term profitability. A truck that has been serviced regularly and on schedule will require fewer repairs and will also have a longer working life.

The longer the working life of your equipment, the more profit you earn after amortisation. The fewer repairs you have to carry out, the lower the cost of running the truck. This will also mean less downtime and higher returns.

Improved Customer Service and Retention

The improved systems and processes in your company will implicitly lead to better customer service and retention. This is because your deliveries will be on time, you'll be able to provide accurate information on the whereabouts of the cargo due to your fleet tracking system, and never underestimate the power of less paperwork. The electronic proof of delivery system that good fleet management software systems implement will mean a faster turnaround time and savings for a customer as they won't need a dedicated employee to handle your paperwork.

All the above points will improve the bottom line of your company because timely and accurate information can prevent minor issues from becoming major problems. Just as bad cash flow is what bankrupts a company and not the lack of sales, so too can inefficient processes and systems cause a company to come to a grinding halt.

The right software will guarantee that you are constantly aware of the status of your fleet and will be able to make informed decisions. The system will allow you to access any information you need at any time, thus eliminating the need for employees to compile reports, which will also improve their efficiency. From managing inventory, to make sure all necessary parts are in stock, to tracking the location of every truck, fleet management software is an invaluable tool in streamlining your business.

by: Louise Longworth

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