What Are The Most Important Features Of Any Cloud Based Email Software?

Every modern business relies on a robust email system

. Having the ability to communicate electronically has never been more important, and thanks to the advent of cloud computing, it has never been easier.

In this article, well take a look at some of the benefits of archiving your emails in the cloud, and how Microsoft Exchange 2010 helps you to do this.

Compatibility

With the vast majority of the worlds workplaces relying on Microsoft software, Exchange 2010 is easy to integrate into any organisation. It is fully compatible with not only Microsoft Outlook, but also the full MS Office suite and other useful applications such as SharePoint and Microsoft CRM.

Security

With its active-sync feature, Exchange 2010 ensures that the transfer of all data between machines is completely secure, by using either a Windows Public Key Infrastructure (PKI), or a third party certification system. The remote device wipe feature means that if a device is lost or stolen, it can be completely cleared. This ensures that precious data need never be compromised.

Compliance

Businesses in most sectors must ensure that they are fully compliant in both their internal and external communications.

Under the Data Protection Act (DPA), individuals have the right to request access to personal information held about them. Those in the financial services industry, meanwhile, are strictly regulated by the FSA, which dictates that they must store all email communications for a minimum of 6 years. Those in the Public Sector are bound by the Freedom of Information Act, which states that organisations have an obligation to provide copies of email communication within 20 days.

With its auto-archiving feature, Microsoft Exchange 2010 ensures that all emails are stored automatically, and can be easily called upon when required. This makes it easy to comply with all of these regulations.

Cost effectiveness

Archiving your emails in the cloud instead of using an in-house server can help you to save money, not only on expensive hardware, but also the man hours needed to maintain it. Its also a lot safer and more secure, as you dont need to worry about human error or acts of God compromising your data.

Remote working

More and more workers rely on the ability to work outside of the office. Microsoft Exchange 2010 can be synced not only with laptop computers, but also mobile devices such as BlackBerry, which allows users to access emails securely on the move.

by: Jennifer B. Flowers

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