What To Look For In Any Shredding Service
First lets address credibility: Infosafe Shredding been in business for 10+ years
and has shred thousands of tons of paper in that time; everyone from Department of Defense contractors to household estate clean-outs.
Bonding and Insurance
The words bonded and insured are often more window dressing than substance. Insurance is typically $1,000,000 our general aggregate is $2,000,000. Bonding and a uniform doesnt guarantee security. A $25,000 bond costs about $150 per year and insures that employees wont steal anything from your company while inside.
Liability:
Please dont ask to drop off or otherwise leave your documents at our location for destruction. InfoSafe trucks come to you, there are no shredding services performed at our headquarters. The insurance provider will not allow whole documents within our premises, documents are destroyed at your location thereby reducing exposure/liability. After all, if its really confidential why wouldnt you want to see it destroyed?
So where does your security come from? All of our shred bins have built-in lockskeep them locked. In a closed system or blind shred nothing is unlocked until it reaches the shred truck. At that time it is unlocked, there is no reason to ever view the documents within. The truck raises and empties the bin without a single document ever having been seen or handled. Literally in 3 minutes the contents of a 64-gallon bin are gone, its that simple. Documents should not be retrieved from a drawstring bag and hand fed into the shredder. Its a boring job, viewing and handling confidential material introduces temptation.
Why is off-site cheaper than on-site?
On-site shred trucks cost $240,000 while off site transport can be accomplished with a pick-up truck. Also, off-site shredders and charities generate income from the paper commodity. That requires sorting the documents for paper quality i.e.: letterhead fetches a better price than carbon paper.
Also worth considering, is your account first on the route or last? How many miles, towns, or weeks will it be before your documents are spilled onto the warehouse floor for quality sorting? If you dont know when (or if) your documents have been shred, how then could you be issued a document of destruction? Is it being shred or just recycled?
When whole documents are taken off premises youve lost control. You must maintain the proper chain of custody from document creation to destruction. Just because the documents have left your premises, dont think that youve been absolved of responsibility for their content. The on-going transport of whole documents places your job and your employer at risk leaving circumstances to chance.
In all fairness the location and condition of your records is important:
Expect pricing to be quoted based on easy access at ground level. Documents that are up or down a flight of stairs should have a labor consideration, someone has to move them.
Is there medical waste, are they wet or is there mold? This can create a biohazard for shred company employees.
Is there a 200 yard carry involved before access to an outside door.
Are the documents in those familiar report booklets of bound continuous computer output?
What about individual documents in those green hanging files which need to be separated to keep steel from going into the shredder?
So the easier you can make it to shred your documents and data, the lower the cost will be. You get a better price, and we can complete the work at a faster rate which saves you even more.
by: Jarrod P Manning
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