What You Need to Know When Choosing an Email Client

Many people don't think twice about which email client they use on their computer. Most will simply use the default software program that comes with the purchase of their computer. However, there are a few important factors you need to be aware of in regards to email clients and email in general. By being informed, you can more accurately choose the email client that will be best for you.

Risks and Concerns with an Email Client

Email is notoriously unsecure. Email messages are prone to viruses and used to spread malware and spyware. Some email clients are more susceptible to viruses than other programs. In general, the more commonly used email interfaces are the ones that are the least secure. This is simply because there are millions of messages being transmitted using these programs each day. The sheer volume of numbers makes using these email clients a greater risk. When looking at which email client to use, make sure the one you choose has a level of security built into the system. This should include things such as firewalls and anti-virus programs.

Dealing with Spam

Spam is generally referred to as unwanted or unsolicited mail. Much like junk mail used to clog up physical mailboxes, spam clogs up email inboxes. Email is an easy and affordable way to send out bulk mail and unfortunately, too many companies take advantage of this. They collect email addresses and just randomly send out junk mail to everyone on the list. As with viruses, certain email clients are more prone to spam mail than others. When looking around at your different options, make inquiries as to what protection the system has against spam mail. Receiving spam mail is mostly annoying but it can also be harmful to your computer as it could contain spyware or viruses.

Program Capabilities

An email client should do more than simply allow you to send and receive emails. Many email clients have added features that allow you to sort through and manage your emails. You can create folders and subfolders so you can categorize your incoming and outgoing mail. Some email clients allow you to tag certain email addresses so when you receive an email from a particular person, it immediately gets filed into a folder within your inbox. If you receive hundreds of emails every day, like many people do, this feature will help you organize your emails. In the same way, if you are looking for a specific email, you should be able to sort by receive date, subject or sender. This makes it easier than randomly trying to scan many different emails. In order to help you deal with spam, your email client should have filters that you can set specific rules in. If you find that certain addresses continually send spam mail, you can block those addresses. In a similar way, if the emails or subject lines contain certain words, you can have the filters in the program block the emails from coming through. The emails then just get deleted before even landing in your inbox.

Helping You Get Organized

Many email clients integrate with calendars and address books. This can help you to manage your client base and customer correspondence. If you need to follow up with a client on a specific day, you can create a task with a reminder that will pop up on your calendar. You can add in appointments or send clients meeting requests that then get integrated with their calendars as well. These simple tools can help you be more organized and will make you look more professional.

Easy Email Access and File Transfer

One of the most important aspects to consider when choosing an email client is its accessibility. How easy is it for you to log on and access your email account? Some email programs require only that you have an internet browser and connection. This is convenient as you can access your emails wherever you are. However, you need to keep in mind that if you are accessing your emails from public computers, it does leave your email account more vulnerable to risk from viruses and spyware. Some email clients require specific software which has to be installed on your computer. Files are downloaded in a specific format and data can be imported and exported. This is valuable if you want to backup your email files or transfer information from one computer to another as it keeps the information in a specific format.

What You Need to Know When Choosing an Email Client

By: Gary Klingsheim

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