Why Companies Should Use A Data Storage Service

Whether a small a boutique or a large corporation

, all businesses rely on data. In this digital age, records are no longer mounds of paper kept in boxes, but are maintained on file shares, disks, and tapes. The security and safety of this data is paramount to the success of the business and without it, commerce comes to a halt. The convenience of this electronic data often leads to a false sense of security, with most business owners believing that their critical information is safely tucked away on a hard drive.

When it comes to records management, Philadelphia businesses must consider the ramifications of hard drive failure, fire and theft when determining how and where this digital information must be kept. Storing critical data off site has become a booming business with most businesses realizing that they are unequipped to adequately store their records on their own. With records management being the only service these data storage companies focus on, they have perfected the process with attention to detail. Data is kept in a fireproof, climate controlled facility. Due to the high volume, the cost of storing the data at a different location is often more cost effective than trying to store it at the business's location.

Another reason to archive data at an offsite facility is the added security that it offers. Securely locked away in a vault, there's no worry about data retrieval from unauthorized people. Companies that deal with sensitive personal information such as healthcare facilities, banks and attorneys have a particularly large stake in data protection. Since they are bound by law to keep personal information confidential, any leak of this information could prove to be disastrous.

Having an adequate data retention schedule is important; however, it is useless if the data is stored in a disorganized or haphazard manner. If a company needs to retrieve archived data for legal reasons or to restore from a backup, it is vital that the needed data can be accessed quickly. Data storage companies offer organization of the data by date, volume name and catalog number. This allows the data to be instantly retrieved with most data storage services offering a turnaround of anywhere from a few hours to one day depending on the agreed upon contract.

When evaluating records management, Philadelphia businesses and professionals would do best to enlist the services of a data storage company. Not only is the data safe, but it is available when needed.

by: Paul Atkins

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