Why Intranet Is Essential For Your Organization
Intranet uses Internet protocols and is similar to a website
. Difference between Internet and Intranet is that the latter, unlike the former, is an internal network, confined within an organization. Extranet is also an internal network with the only difference of its wide range access; an Extranet can be accessed by associate partners and/or customers.
You must be wondering that why you need an Intranet when you can make organizational moves around a conference table but have you ever thought that spreading that information is a huge, hectic task while working with an organization of many people. Intranet can help you in keeping you away from this headache.
Four major reasons why your organization should invest in Intranet :
Make your intra-organizational communication robust.
* Irrespective of the size of an organization, whether it is small or big, communication issues are always there. For a company having remote employees, it becomes very difficult to communicate effectively with those employees and in such a case communication issue becomes more challenging.
* Information changes when they spread through a non-reliable source and a wrong information is more dangerous than an unknown information.
* To avoid this communication barrier it is must to have a centralized corporate communication so that each of the employee can retrieve the required information.
* Intranet enables communication among widely spread remote employees and departments and hence improves the overall organization's performance.
Save the time killed over unnecessary tasks.
* Work such as vacation request, order purchase, salary slips, and many others needs time as well as paper form to be filled. Intranet can make all this tasks convenient for the employees with an electronic form, employees are not supposed to rush to the HR for such kind of works and hence can save their time.
* Intranet also saves the document search time as one can easily retrieve the required information, and employees are not supposed to look here and there for document search. But make sure your Intranet is designed properly and in a user-friendly manner, otherwise it will become difficult for employees to reach the required stuff.
Save space on your server & system.
* Information is the soul of an organization and keeps on increasing with time. Most of the informations are stored in electronic form over computer systems. Every employee has some information stored in his/her system. Now for a team working over those individual's informations stored in their systems is really hectic as gathering that data over a single space is difficult as this can also lead to mistake.
* You must be thinking that we can e-mail that data or can use the print copies. But both e-mailing and printing are time consuming and expensive methods.
* To improve the efficiency of your staff, it's must to have all the information at a single place from where it can be easily available to access to everyone and can be update instantly.
* So before your organization reaches low storage space stage, it makes sense to consider setting up a company Intranet. Intranet saves printing cost and hence saves our environment. It also enables employees sharing their data online.
Make flawless your information flow and its regulation.
* There is nothing more frustrating to employees than to look here and there for information they require.
* Categorized information ensures that data of the organization is secured and searchable for the future reference also. It improves the transparency of informations.
* Larger the company, more distributed the branches and employees and more important to keep the data such as company strategies, announcements and informations centralized & categorized, so that quick & efficient decisions can be taken instantly.
Summing up
Intranet makes your work smart as you can access your organizational information on your finger-tips whether working remotely or within the organization. Intranet also saves organization's time, money and enables employees to work efficiently.
by: Mark Wilston
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