Why You Should Use Email Encryption Software

Modern businesses cant do without email

Modern businesses cant do without email. Email has come from nowhere to be the most popular communication method in the world. In business, it is invaluable. We wouldnt know how to operate if we could no longer use email. However, email is not completely secure. Email systems are at risk of misuse and the data you send by email is vulnerable as it travels from computer to computer. If people want to read your email they can do so with software designed to take data from email messages. You may get by without any problems with email security in your business but you never know when an attack may come. Email encryption software is an essential weapon against the illegal hacking of your email or the transfer of your personal data to illegal users when it is in transit. Email encryption software is especially valuable if you work with sensitive data or you need to send confidential files by email.

Email security is vital in todays business world. There are many people who eavesdrop on email conversations to extract data and information, whether they are using this for personal, financial or company gain. Disgruntled ex-employees can hack into your system to make trouble for your company. Confidential data may be illegally accessed and sold. You need to protect customer data if you are responsible for taking orders or processing payments. And you need to protect your companys information and prevent it from falling into the hands of competitors. Of course, you could stop using email altogether and make every confidential transfer of data on paper or over the telephone. But this strategy is not practical and is not desirable for modern businesses. Your business relies on the speed and convenience of email and the ability to reach people across the world with just one mouse click. To go back to the age of paper messages would be a seriously worrying step to take. So what can you do to help prevent problems with your email communication? The answer is simple: encrypt your mail. Mail encryption is used by government and financial organizations to prevent confidential and sensitive data falling into the wrong hands and it is increasingly used by small and medium-sized businesses to protect their security. Email encryption is simple to operate once it has been set up. You wont realize you are using it, as the encryption will soon become part of everyday business life.

Looking for security and document management solutions? RJS Software Systems is an industry-leading provider of email encryption software, document imaging software, data capture, and management and distribution solutions for your business. Visit www.rjssoftware.com to see how you can increase security and productivity in your business.

by: John val

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