subject: Fax To Email [print this page] Fax machines may seem archaic and underwhelming in a world now dominated by email and mobile phones, but many people still rely on them as part of their business model and it is simply not possible to send certain documents by any other means. As such the news that it is possible to receive all faxes sent to your business directly into an email inbox should be very welcome. A fax to email service will not only prove to be far more efficient and manageable than using old fax receiving technology, but will also help to cut down on costs by eliminating the need for paper, toner and maintenance for fax machines.
You can set up your own fax number that clients will be able to use with their existing fax technology for backwards-compatibility. However, any faxes sent to this number can then be passed directly into one or more email accounts as an attachment. The faxes will be converted automatically into the widely used PDF file format and can then be stored, copied and viewed electronically. Moreover, because the number can cope with multiple simultaneous faxes there will be no busy tone for customers to contend with, making the whole process completely seamless.
There are several other benefits associated with the fax to email numbers and systems which are available. As well as being greener and cheaper, it is a much faster way of getting access to faxes, which no longer need to be laboriously printed out but can be simply viewed on a computer in an instant. If you choose to automatically route the faxes to multiple email addresses you can then access them from anywhere with an internet connection, depending on the type of email client you use. This means that it is possible to download the faxed files directly to your mobile phone or your PC at home. In addition it is possible to keep the faxes stored safely and permanently, improving organisation and ensuring that they are never lost. You can keep them in your email inbox and protect them on your business network.
Some providers of fax to email services offer additional features that can help to make it an even more attractive proposition. The majority of these services allow for greater organisational potential, with faxes distributed specifically to the correct people in a similar way to a voicemail inbox. For example, a fax sent to a specific person can be stored in their own personal fax inbox and a notification can be sent on to them via email to alert them as to the waiting fax file, which they can access at their leisure.
systems are now highly advanced, allowing for intelligent routing of faxes from various sources and even screening of all faxes except for those sent from designated external numbers. This allows for business users to set up a system by which they can use their existing number to receive faxes as and when the need arises, which will help to keep their voice line uncongested and uninterrupted during the rest of the day. This is a good alternative for those who do not want to sign up for a dedicated fax number, either for practical or financial reasons, but still need to enjoy the benefits of fax to email from time to time.
