subject: Look Professional And Prepared: Employing A Presentation Folder Can Get You Results [print this page] In a single business day, the average executive of a large business may be present at as many as five meetings. With all the information that is passed to and from the meetings, as well as in and out of the mind of an executive, many would be hard pressed to remember the goals of the meeting, let alone main ideas and any action that take place after the meeting is held. As a meeting chairperson, you want your meeting with the executive or business team to stick out. Produce the impact you need with supplemental meeting handouts and presentation folder printing.
After you confirm your meeting time, try to start your preparations as soon as you can. Ascertain the number of people that will be attending your meeting. Also find out who will be present and if there are any special accommodations needed. This is to make sure you have reserved the correct size and type of facility for your event. In addition, you want to have enough document handouts available for everyone.
Make sure to use presentation folder printing that will reflect the type of audience and presentation you are giving. There are several options available, including choices in colors and styles. Be cognizant of the fact that colors, styles and prints can portray a certain mood. For example, you do not want to use a bright neon pink folder for a formal meeting. Likewise, you do not want to use a solid gray matted folder to kick off a new, colorful and exciting product line.
When working on your presentation, consider your audience. You want to deliver a presentation that is meaningful to them. You can do this by simply talking with your management team and identify your specific points you want to get across. Make sure you find the right words that will connect with them. During delivery, relax and use your facial expression and gestures to interact with the group nonverbally.
Do not forget to gauge the reaction of your audience. If they look confused or uninterested, they probably are. Remember that success of your delivery comes from effectively using visual aids to get your key points across.
Examples of your visual aids can be animation or graphics in the presentation, sample items, as well as visuals within your handouts or folders. Make sure you do not give out your handouts and folders until you get to that part of the presentation. This includes all the visual aids you have. Do not let them be seen until you reach that part of your presentation.
Leave time at the end of your presentation to answer questions. This is a valuable addition and gives the audience an opportunity to get clarification. This is also a good time for them to get involved. Be prepared to be challenged. How you respond to difficult questions will have an effect on your overall presentation.
