subject: Why Utilize A Fax To Email Solution To Replace A Traditional Fax Machine? [print this page] Twenty years ago there was no such thing as a fax to email service. This is an industry that sprang up after the advent of the Internet. What are the advantages of using such a service over a conventional fax machine?
Incoming faxes free of charge:
You don't pay a cent for incoming faxes. There are no per fax fees involved and no monthly fees either. Many small businesses used to utilize an external company to receive their faxes and print a copy for them to pick up later. This came at quite a hefty fee.
Privacy protection:
If you regularly receive confidential faxes, which you don't want everyone at the office to see, this type of service is perfect for you. Every incoming fax will be delivered straight to your private email account and nobody at the office even needs to know about it.
Electronic faxes:
The format for incoming faxes will be electronic. Of course you can still print them after they have arrived, but you don't need to. You can regularly backup your whole email inbox. Most email packages also allow you to create folders, so you can file the faxes into the relevant folders as they arrive.
Reduced printing costs:
With traditional faxes, you had to print the fax to have your own copy. If you receive many faxes and only a small percentage of those really needs to be printed, a fax to email service is the ideal solution to your problem. You will save a lot of money on paper and on print cartridges.
Access faxes from anywhere:
With a traditional fax machine, you can only receive a fax when you have the machine next to you. With a fax to email service, you will have access to your faxes from anywhere in the world, as long as you have an email account and access to the Internet.
No busy lines:
You are no doubt aware that customers find it extremely frustrating when they try to send you a fax and the line is busy all the time. You could easily lose a customer that way. With a paperless fax service this won't even happen, since you can receive more than one fax simultaneously. There will therefore never be an engaged signal.
Dedicated fax number:
As it sometimes goes with businesses, you might one day have to move to different premises, requiring a new fax number. This doesn't only mean you have to notify every single customer, change your website and have new business stationery printed, you also have to change all your online and offline advertisements. With a fax to email service you get a number for life that will remain the same regardless of where your business moves to.
