subject: What Makes Good Document Storage Services? [print this page] The concept of document storage services is one that has risen in prominence over recent years and decades. While there has always been some demand for document storage services, it is now that technology and security have come together to create a world where documents can be accessed electronically, but which still need to be stored in a safe place.
While there are many situations where a company or an individual might wish to store documents in a secure location, it is often the case that they now have the ability to scan and store the document electronically. This means that having the paper versions close at hand is no longer a necessity, they can be stored somewhere else. It might also be that the place they were originally stored was not terribly safe, and therefore a professional document storage firm might offer a preferable solution.
Once the documents have been scanned they are stored in individual devices or on secure online locations, which can be accessed by authorized people. But how do you choose document storage services that provide the security you need?
You need to make sure they have certain things in place so they can provide a service that rivals the best out there. Above all, the site where your documents are stored must be secure. This means that a security team must be on hand to ensure the site is safe at all times, 24 hours a day. As well as this, the site would ideally have a perimeter fence, to increase security. All the walls and entrances must be covered by CCTV systems so that if any breach does occur, it will be easier to apprehend the trespasser.
As well as this, you need to ensure that the site has good fire protection. Ideally they should have systems like an Argon gas detector which knows when there is even the tiniest amount of CO2 in the atmosphere, the precursor to a fire. As well as this, the firm should have sprinkler systems that are of the highest quality.
There are various document storage services available, but you would be well advised to find out as much about their service as possible before you transfer you precious documents to the site in question. Overall, many would say that they offer a level of security that cannot be offered by the working premises of a given client. You can find document storage firms by using one of the major search engines.
