subject: Reducing The Risk Of Confidential Data Loss [print this page] The employees working in your organization might pose the danger of high data security threat. Considering the latest reports, security breach due to insiders or employees has been increased to around 80% and the result of this has caused the insiders lose their job. Surprisingly, employees, who are privileged to access companys confidential and intellectual data, are most likely to be related to fraud, data theft or security breach. Considering the fact that IT staff has quick access to all the corporate data of all the employees, studies show that IT staff is more likely to leak your important data.
IT audits that are conducted often focus on several areas to categorize risks that might prove to be fatal for your intellectual property. According an audit report, security breaches caused by employees are a result of two major things- prospect and purpose. So, to keep an eye on all this, employer needs to find a solution to implement control over employee activities. Mentioned below are some ways with which you can implement to control your staff from deceiving you:
Planning an IT security policy: Review your IT security policy that defines the user accounts and their access privileges including domain administrators, application administrators and DBAs. Make sure that the policies you define exist and are clear to all the employees in the organization. Review and alter the policies whenever you wish to make some changes. Policies for managing privileged accounts is not complete without reporting; hence the privileged accounts are under high scrutiny for topics such as password updates, update failures and certain tasks performed using an individual identity of a shared account. Policies are devised to make a halt on illicit user activities over the network or your account. Therefore, while you form these policies, ensure that all your employees and staff are aware of their responsibility of complying with the IT security policy and allied practices.
Privileged accounts and access- It is important to let your staff know, that what level of exposure online they are allowed to access. They must be educated about the privileges related to their access. After this review their access on regular basis and determine that the data and systems are explicitly approved.
Personality Screening- Keep a close watch on your employees personality traits, as these might just reveal red flags about their specific attitudes and related stuff:
Irregular work history- They can be questioned for leaving jobs, long periods of unemployment etc.
Dishonesty- They might misinterpret facts related to education, licenses, passport etc or previous employment
Attitude- Not a good relation with co-workers or team leaders
Behavioral issues such as frustration, authoritative issues, suspicion or paranoia, inability to go through with change.
All the above mentioned guidelines can prove to be helpful but with hundreds of employees in the office, you might be unable to monitor activities of all of them. Therefore, use a good pc monitoring tool to monitor all their activities LIVE on your computer screen. PC monitoring tools work invisibly, so that the target user doesnt comes to know that he/she is being watched. Therefore, to keep close tab on your employees online activities use pc monitoring tools.
