subject: How Can A Legal Document Management System Benefit You? [print this page] The storage of legal documents and the ability to track or retrieve their changes, progress, and location is known as legal document management system. A document management system is necessary for any business or organization that needs a high level of documentation and 'paper trails' to make sure that retrieval of any important documents takes place quickly. If your desk is buried under a pile of paper, it is time you opted for document management system software that will ensure the security of your valuable data while providing a comprehensive, search-friendly archive.
Legal document management system should integrate seamlessly with other computer authoring tools like Microsoft Office applications and Adobe publishing systems along with other regularly used desktop publishing software. An efficient legal document management system will allow the documents to be edited and viewed in their native applications as well as be safely stored and scanned with a meta data and indexing to develop search-friendly content.
Users can easily tag documents to facilitate a quick search and retrieval in a legal document management system. You can capture electronic forms in a format that has the ability to be displayed in multiple applications, thus allowing any user with any type of document viewing software the ability to open, view, and edit. In addition to that, a good document management system provides security and access permission so that private documents stay private with only authorized users getting access to them.
A good legal document management system will be able to track any changes to the document. It will show users a list of changes that has been made to the document, complete with indexing and annotations, along with a list of users who have edited the file. By tracking the change log, you will be able to manage the life cycle of your documents quickly and easily.
Legal document management system has the ability to archive and save documents that adhere to international standards and be retrieved for online use. This makes sure that legal documents can be securely opened and printed by intended recipient using the Internet, without the need to send a physical copy. Document management system makes sure the entire life cycle of a document is tracked. In fact, you can even ensure that a particular document is properly destroyed or deleted according to your document retention policy.
