subject: The Role Of An Office Manager [print this page] There are various administration jobs being advertised across different websites including job boards, recruitment agencies, job search engines and in newspapers. Administration plays an important part within any organisation as they are the base for efficiently running the office. Without an admin team, it would be very difficult for the company to organise itself and do other things.
The role of an office manager is to manage and lead the team of the admin staff. It is important that they are able to delegate the tasks for each member of the team and that the level of work given is appropriate to the team member. The office manager will be involved with the smooth running of the office and ensure every department is working according to company practices.
The office manager may be required to recruit staff therefore going through candidate applications and short listing candidates will be their responsibility. They may also be involved with the training aspects including training the employee on the relevant software program and company system; however this can also be delegated to other members of staff as well. The office manager may also be involved with the performance within the team and ensure that individual performance reviews are carried out as well as carrying out daily meetings within the team. The office manager may be required to communicate daily or weekly with other department heads to ensure that the admin team is carrying out the tasks required and that nothing is missed out or forgotten.
The office manager will need to be to run the office in the absence of the director; he/she must also be able to carry out tasks whether big or small in the absence of other senior members of staff. The office manager may need to attend regular training or meetings to improve their skills and build business relationships. Writing reports of the overall office performance would also be required for senior managers or directors.
The office manager duties and responsibilities varies from company to company, in order to succeed in the role, the office manager must have good organisational and communication skills. They must be confident in delegating tasks to others and confident in running a team. Most office managers are taken up by promotion from years experience within the company, however it can also be applied for indirectly.
