subject: Ink Saving Tips For Large Companies - 3 Easy to Implement Strategies [print this page] Ink Saving Tips For Large Companies - 3 Easy to Implement Strategies
In fact the cost of constantly replacing computer consumables in a company with offices worldwide and thousands of employees can be huge. Also, as we are in an age where companies are trying to show that they are aware of their carbon footprint it is more important than ever for purchasing managers and operational directors to make an effort to decrease the amount of plastic waste they contribute to landfill.
Adjust printer settings to use less ink
The best way for companies to purchase ink cartridges less frequently is to ensure that their employees are using printers in a way which uses less ink. When printing a document it is important to be aware of the impact which different quality settings have on the amount of ink used in the print process. The majority of documents printed in an office environment will be plain text. To print these on a standard or high quality setting would waste ink. The impact of this small waste of ink multiplied across thousands of employees printing millions of documents translates into an eye watering waste of money. The simple step of printing in draft or grey scale mode instead would solve this problem.
The problem is it is very difficult to change the printing habits of thousands of employees across many countries. Thankfully this is not necessary as all that is required is to change the default settings on all printers. Most printers owned by a large company should be set on draft mode. each office can then also have a few designated high quality print mode printers too. This way employees can do their day to day printing on the draft mode printers and only use the others for print jobs which absolutely must be carried out in high quality.
Ensure staff promote ink saving on their email signatures
A good way for office staff to keep in mind the importance of saving ink is to make it mandatory that a simple message is added on the end of their e-mail signatures. Something like "Do you really need to print this e-mail? If not, save the environment and reduce print costs by saving it on your hard drive instead" will encourage staff to be aware of their actions and think twice before printing.
Compare Ink cartridge retailers online
Online retailers can sell ink cartridges and toners much cheaper than physical stores can. By looking online for a supplier there are huge savings that a large company can make. The key points to be aware of are that online suppliers should only be used if they are able to deliver quickly, for free and offer a money back guarantee in case of defective goods. where possible, remanufactured inkjets and toners should be purchased as these offer considerable price savings.
Whether expensive or cheap ink cartridges are used in an office, the actions of employees still have a role to play in overall cost. By following the points above any company can reduce their print costs and have a positive effect on the environment too.
This article was submitted by Nick Gonnella, the Marketing Director of Ink Cartridge Shop Ltd. For more information on Cheap ink cartridges and Toners please visit http://www.ink-cartridge-shop.co.uk/.
