subject: Features And Benefits Of A Good Collaboration Management System [print this page] If you have tried several different collaboration management systems and have yet to find one that is easy and fast, you might be looking for the wrong features for your company. Although there are many different choices available for a collaboration management system, there are certain features that you need to look for to help you separate the best programs from the rest of them. Here are some tips to help you out and the best features and benefits to look for in a collaboration management system:
One of the nicest features of the best platforms is the ability to permit collaboration, remarks and suggestions without permanently altering the original document itself. Have you used a program that allows revisions but after a while, the original document is unrecognizable? Make sure you are using a program that allows the host to always remain in control. You also want to make sure that you use a program that offers full support for the most widely used types of documents, including Microsoft Office and Open Office documents this includes PowerPoint! What a hassle to try to convert documents to another format just to be able to use a collaboration management system.
Another benefit to using the best systems is the ability to retain comments, filed by users, so that if they are needed for audit purposes or any other reason, they are readily available. Versioning ability and history are two more features that only the best platforms will offer. One really nice thing that all platforms feature is the ability to eliminate all of those one on one emails that document revisions and collaboration used to depend on. However, be careful if you choose a collaboration management system that does not have the best features, you are going to end up trying to use the platform and will probably have to send emails about the document anyway!
Did you know that a good collaboration management system is available that features a browser based front end, hosted model with no installation fees? Wouldnt that be a nice change from the mediocre platform that you have been trying to use for your company documents? Security is a feature of just about everything computer based these days, so make sure that the platform you are using has integrated enterprise ready AAA security.
When you find your platform that has all of these features, you will enjoy many money saving and time saving benefits. You and your staff will be able to work smarter and faster and harness the collective power of your workforce without hassle. You will not have to devote a lot of time to getting up and running, and using the best collaboration management system is a very cost effective solution to an old problem.
