subject: Effectively organizing 5 drawer home filing cabinets [print this page] Effectively organizing 5 drawer home filing cabinets
Looking at Home Filing Cabinets for any home office, is a vital part of the organisation of any office furniture. Storing the records of a business is a thing that needs to be done well and so when purchasing a cabinet from the huge range of home filing cabinets needs to be something that is considered carefully as choosing the wrong one for your business can be an expensive error.
Before purchasing a cabinet from the range of home filing cabinets available, it is imperative that you decide what documents need to be sorted and this will help to determine what type of file cabinet you go for, and in particular the size and shape of its bulk. There are plenty of choices to consider from the range of home filing cabinets available, from the 3 drawer, 4 drawer or 5 drawer options, to the lateral filing cabinets or simple vertical filing systems.
There are particular sizes of home filing cabinets which you can consider, depending on what you wish to store away.
Here are some examples to help in this decision making. You may have letter sized papers (8.5 x 14 inches) that require standard filing cabinet storage or Blue Prints and drawings (around 36 x 48 inches) which will require a wider space like a lateral filing cabinet would provide, small size (4 x 6 inches cards), or even odd sized papers (11 x 17 inches) which are can offer more flexibility in your choice. However, there are some papers that may have particular requirements that need to be considered and may add to the cost because of the nature of the document. These features may include locks, fire proof casings, casters for movement and mobility, and the aesthetic style its appearance.
Then it is worthwhile deciding how the files are going to stored. It is vital that the information that is stored is retrievable easily and without difficulty. Think about how frequently you may need to retrieve them. Here are some tips to help you decide what you need for the types of items you have.
Firstly, If they are filed frequently and retrieved often, use open shelf fields. For example, for patient records
Secondly, if they are filed often, buy not retrieved as often, use vertical fie cabinets. For example, for invoices or accounting statements.
Thirdly, If they are filed rarely, yet retrieved frequently, use lateral file cabinets. For example, for student records these types of cabinets are frequently used.
Lastly, If they are filed rarely and retrieved rarely then use inexpensive vertical files or cardboard boxes for storage. This method is often used for archives.
Choosing the right storage is vital part of the decision making for any home office, indeed selecting from the wide range of Home Filing Cabinets can be a imperious task, but with these tips and advice, the process can be made a lot easier.
