subject: Managed print services – ways to save time and money on printing [print this page] Managed print services ways to save time and money on printing
With millions of pages printed every day across the world, it is no wonder that managed print services have become so hugely in demand. This type of service makes it possible for companies to outsource their printing needs, to help reduce costs, minimise waste and learn how to improve overall printing practices within departments or across the entire company. If you are still deciding whether to invest in managed print services to increase your overall print productivity, then consider these easy to implement printing tips to have you save time and money on your printing:
Print in greyscale where possible greyscale printing is done by using less ink to print, resulting in a clear but muted print. This is ideal if you are printing out notes for a meeting, or you are printing reference documents that do not have to be presented to client or bosses. Greyscale printing is done by clicking this option when you are in the print setup screen.
Print only the pages that you need rather than printing out an entire 20 page document when you only need specific pages, print only the ones you need. This can be done easily by selecting which pages you wish to print. For instance, if you want to print pages 5, 10 and 20, you can choose the Selection' option in your printer dialog box. Note however that not all printers support this if your printer doesn't support this option, then another way to only print what you need is to copy those pages to a new document and then print the new document.
Print to PDF rather than printing out your documents to save on paper, ink and overall resources, print your documents to PDF to keep and read on your computer. This makes it easy to read when you need to access information, and if you need to print the document, it is also much easier to print a PDF file than a Word document, say managed print services experts.
Use refillable ink cartridges green printing practices are the best way to save on precious resources and also ensure that you are not adding to the environmental impact of printing. That means purchasing refillable ink cartridges that can be reused, rather than buying new cartridges that are thrown out when they are finished.
Review your documents in print preview mode many people print out huge documents, only to read through and spot errors in formatting, spelling or grammar. Rather than wasting paper and ink by printing the same document over and over, do a thorough review of your document in print preview. This will allow you to see how the document will look once it is printed, and also permit you to make any changes that may be required before printing the document.
Don't print out emails unless you absolutely have to some people print out their emails to file, or to read when they have time in the evenings. Emails can easily be saved on your computer however, and read on your computer too. Printing out emails ends up wasting a lot of paper and ink, especially as many emails are then shredded once they are read, advise managed print services experts.
