subject: YOU WOULD NEED A RECEIPT SAMPLE FOR YOUR COMPANY [print this page] YOU WOULD NEED A RECEIPT SAMPLE FOR YOUR COMPANY
All business owners know that a legally binding receipting process is one of the most important administrative duties needed to ensure that all payments are correctly assigned. Most business owners also realize that theft or siphoning off of funds is best committed by an office assistant or bookkeeper using cash payments and altered receipt totals.
Every company needs to guard against fraud of this kind and start with finding the perfect receipting process to suit the individual company's needs. If you have not already had receipt books printed for your business, simply Google the words receipt sample and you will find many free downloadable receipts for your use.
Make sure, that your receipts contain the correct information. In brief, you need the payee's name, the date, the amount paid and the method of payment, that is, cash or check. Electronic payments also need to be receipted and you need to decide how best to do this too. A vital aspect of receipting is to make sure that every receipt is numbered. Receipts must be used in numerical order. A missing receipt should send out alarm bells immediately.
It would be best, once you have identified the receipt sample of your choice to physically print out a receipt booklet for use. Using old fashioned carbon paper is the best way to generate a copy of each receipt for your records. If you choose to generate and complete receipts on computer, then an original signature placed upon this document is vitally important.
However, most accounting software packages include invoice and receipt templates for your use. Make sure that if your bookkeeper is using electronic receipts that he or she stores this information sequentially in date order so month end reconciliations are not a mad scramble to find badly saved receipts. Careful receipting is your best defence against fraud involving cash theft.
