subject: Online Venue Finding For Large Business Events [print this page] Quite a bit of planning is involved when hosting a large business event. A conference or convention may bring together participants from across the city, across the country, or even around the world. Online venue finding can help make it faster and easier to work out the specifics of such an event.
Before using an online venue finding service, make a list of all the important details you require from an event location. Look at the attendance list and note how far each person has to travel. How many days will out-of-town attendees be staying? Will anyone require shuttle service from an airport to the event? You may also wish to look into nearby hotels and motels, especially if your business is footing the bill for travel accommodations.
For lengthy events, food is another important consideration. Depending on the type of event and the amount of people attending, it may be necessary to arrange for catered lunches on days when there are many meetings or back-to-back training sessions. Holding the event at a conference center that offers meals or has an on-site restaurant can also take some of the hassle out of planning. It's also important to note whether anyone attending has special dietary considerations that need to be accounted for.
Don't forget to make a list of any technological specifications you require from a venue. When hosting a large business event with many attendees, it may be necessary to have conference halls or meeting rooms with projector screens, PA systems, and outlets to accommodate laptop use. Be sure to contact any speakers that will be attending your event in case their presentations have special requirements.
