subject: How To Choose A Conference Venue [print this page] How To Choose A Conference Venue How To Choose A Conference Venue
You may be planning a year end function or a meeting between high level associates. You need to have a conference venue that suits all your needs, so what should you be looking for?
You need some idea of the head count. Getting htis figure is a lot easier if you happen to be planning a meeting rather than a year end function. The next thing is to find a venue that is convenient for a s many people as possible. It is not possible to suit everyone, so try and find a venue that will elicit the least number of complaints about travel as you can. Whatever venue you choose needs to be large enough to accommodate everyone.
There are many conference venues in Gauteng that may suit your needs. Most conference venues are either in the dmarter areas of town or in very rural, outback areas. You will not find any good conference venues in Gauteng's more dodgy areas. In fact an a conference venue in a seedy part of town is a rare occurrence.
You need to carefully plan the menu. The conference venues in Gauteng cater to a wide range of palates. Some offer a specific country's foods other offer a religion's foods. You need to make sure that all your guests will be catered for. If you have an vegetarians, Hindi, Muslims or Jews attending, be sure to notify the conference venue so that they can prepare their food accordingly and avoid offending anyone by slighting their beliefs. You can prepare for this by being aware of the eating habits of your attendees.
Also consider how many parties the conference venues can take at one time. You do not want to end up with people getting lost and confused between different parties, but you may also not have a large enough party to warrant booking an entire venue all for yourselves. This is also where the number of people attending comes in handy.
So that you know what eating habits and the number of people you are dealing with are, set up an rsvp date. Request that people let you know if they will be bringing a partner (especially for functions where partners or family are invited) and if they have any peculiar eating habits. It is also a good idea to remind people of the date and make sure everyone has replied by that time to make planning much easier.
Take care in choosing a conference venue. A venue with a bad reputation and shoddy service can easily ruin the best laid plans for a function. The last thing you want id for the entire event to be a disaster because of the venue's incompetence.
Choosing conference venues in Gauteng is not as simple as it may seem at first. There are a lot of factors to consider. You need to consider the size of the venue, the eating habits of the people who will be attending the function and the compatibility of the menu offered by the venue, the reputation of the venue and a host of other small things.
