subject: Services Of An Event Planning Company [print this page] An event planning company employs event planners also known as event coordinators or consultants. These event planners are in charge of planning an event as well as supervising and synchronizing all of the details. Most people hire an event planning company for a large affair that requires a high level of coordination such as a corporate event, launch party or press event. Hiring an event planner can be expensive, however, a reputable event planner will help you plan the perfect event according to your budget and many event planners are well-connected with vendors and can get discounts that others may not, saving you hundreds if not thousands over retail price.
An event planning company or planner plans, coordinates and produces events including conferences, parties, sales meetings, training programs, corporate retreats and more. The event planning company works closely with the company or individual hosting the event to plan an event that meets their wants and needs and projects the company's image or message in a favorable light. The event coordinator may plan the entire event, from the concept to the entertainment and food, or the coordinator may take plans created by the hosting company or individual and simply provide the vendors.
A high quality event planning company or coordinator is capable of providing as much or as little input as the company or individual wants. Many individuals or companies producing events want to have total control over the details of the event, whether it is a business conference or wedding. In situations like these, the job of the event coordinator is to keep everything organized, present the client with a list of vendors and contacts and to show up to the event and ensure that it runs smoothly. Other individuals or companies may have only a vague concept of the event and need more guidance. In these situations, the event planning coordinator provides the client with options, shows them pictures and provide information about similar events that have been produced as well as handle all the details.
An event planning coordinator's job usually falls somewhere between these two extremes. A majority of clients will have some plans for the event but very few will have a full plan and even fewer will have no plan. The event coordinator's job is to provide the client with options and allow them to make the decisions they want to make, while ensuring that other elements of the event are also coordinated and executed.
Before choosing an event planning company or an event coordinator, there are several things that should be considered. The first is to take into account how much power and planning you want to give away. If you want to do a majority of the planning, it is important to choose an event planning company that is willing to take a passive role and simply offer guidance. However, if you do not have a solid plan it is important to choose an event planning company that is more hands-on and willing to guide you through the important decisions as well as do the leg work to execute theses plans.
To find an event planning company, check with your local chamber of commerce and search online for a list of event planners in your area. You can also ask local businesses, photographers, caterers as well as friends and family members for recommendations.
Once you have developed a list of potential event planning companies, interview these planners and ask for information about past events as well as how they plan to work with you to meet your wants and needs.
