subject: Deciding On Features For Your Company Invoice Management Software [print this page] Deciding On Features For Your Company Invoice Management Software
Invoice management software is designed to enable a business to implement an efficient and effective system for administering their accounts receivable. A healthy cash flow is vital to any well run business, and invoice management allows the business to send out invoices for the correct amount in a timely fashion.
When it comes to invoice management software, there are certain desirable features and functions that a good program should perform. The graphical user interface, or GUI, should have a clean, professional appearance in addition to being stable and free of errors. The software should be easy to use, comprehensive concerning all aspects of invoice management, and adaptable enough to meet the changing needs of the business.
Invoice management software needs to be able to generate periodic invoices on a recurring basis. It should be possible to both email invoices and send them via traditional post. The invoices must be customizable so that the business may include its logo, contact information, and choose a layout, which represents its corporate character.
Good invoice management is about more than just sending a bill on time. The invoice management software should permit the business to engage in expense tracking with the option of automatically billing clients for fixed or variable expenses. The program should also be able to generate a discount when appropriate, and to create accurate estimates for prospective clients.
In the current mobile world, the ideal invoice management software should offer mobile applications adaptable to both smart phones and laptops. The more utility that the sales, service staff, and representatives in the field can obtain from the program, the more effectively they will be able to do their jobs.
Finally, invoice management software must not overlook the very thing it is designed to promote. The invoice management program should be fully integrated with as many online banking and merchant businesses as possible. Whether payments are received via PayPal, electronic funds transfer, or check, the business wants to be confident that the money makes it securely into their account.
