subject: Paper Files Organization Ideas [print this page] Paper Files Organization Ideas Paper Files Organization Ideas
Organizing paper files is one of the most important things you should do. You may find it irritating if you can not easily reach your files when you urgently need it. Just follow the following guides and you will find that organizing your paper files is easy to do.
When you work at home office, you will mainly need two types of filling system. One is used for business or commercial and the other one is for your personal or family files. For your business filling system, you will need to classify it into some sub-categories which allow you to easily access it. You may divide it into equipments, operational procedure, employee data, office data, and many more. On the other hand, personal filling system may need children educational record, insurance, histories, deeds, banking information, and some others. Or, you can also give color coded.
For some guides of categorization, you can see below.
Review, Sort and Dispose
You have to make your filling cabinet updated. You can short it. Throw the out of date data or put it away separately. Put your "To Do" file on the top of the file or on the top desk so that you can easily access it. Or, you can also make a note or color for your most needed documents.
Identify, Label and Hang the Files
If you have already made the categories, you may also need dividers for your hanging file folders. It will help you much in organizing your files. Then, you can put sub headings on the folders to file in sub-divisions. You have to always keep your latest data and documents in the front type. It will help you much in locating your outdated documents as your historical files. You have to ensure yourself that you label your documents correctly.
If you have computer set in your home office, you can also consider computer desk. They also come with some drawers and shelves which allows you to easily store your documents.
