subject: Document Archive Storage - The Benefits Of Digital Copies [print this page] Offsite document storage facilities used to be one of the necessary evils when it came to running a successful business that dealt with large amounts of private or sensitive information. Thankfully, technology has made this type of storage a thing of the past. Rather than having to drive to a storage facility in order to access your important documents, it is now possible to scan all of them into a digital format that can be easily accessed and yet still be every bit as secure, if not even more so. The benefits to digital storage rather than physical storage are really quite incredible.
Making the transition to digital copies of your important documents can help to alleviate any stress associated with your information falling into the wrong hands. Digital copies of documents can be securely stored on encrypted hard drives or in password protected files. These types of security measures not only make it impossible for crooks and criminals to get a hold of sensitive information, but they will keep unauthorized individuals from accessing any documents that they should not view. A digital copy of your information also makes it much easier to access the necessary files in a convenient way.
It used to be that if an individual needed to gain access to a document that was stored at an offsite facility, they would have to call ahead and trust in another person to find and send it to them or drive to location themselves and hope that it was properly organized in the first place. With digital copies gaining access to your documents requires little more than a few clicks of a mouse. Digital documents can be archived either online or in a storage drive and easily accessed from any computer that is connected to the Internet and has been authorized in advance.
Some online document storage services make it possible to access your information from any computer anywhere in the world with the proper password and login information with. While this may not be adequate for highly sensitive materials, most documents that a company keeps are well suited for this kind of access. With digital copies it is possible to retrieve, print, and share information at any time instantly. Not only that, but the cost of hiring a third party company to take care of your scanning needs is incredibly affordable and cost effective. There really is no need for offsite storage when you can scan your documents.
