subject: Room Scheduling Software: Saving Time and Money [print this page] Room Scheduling Software: Saving Time and Money
Planning for meetings effectively is best described as an art, rather than a science. You have to be able to handle things both professionally and efficiently. Coordinating so many different elements can be challenging, but with the right room scheduling software, you will find that you can make your job much easier, without sacrificing convenience or professional appearance.
DeskFlex is the premiere brand of room scheduling software on the market today. It has earned this title because it provides the most unique level of usability available. You will have a great level of control as you manipulate your company resources, and the use and scheduling of your conference, meeting or banquet rooms.
DeskFlex is considered the industry leader, and has earned an excellent reputation for providing a quality, and user-friendly product. DeskFlex also provides online and kiosk access to room scheduling resources, enabling people from all branches, and all locations of your organization to coordinate meetings at any time, day or night. You can use DeskFlex for the scheduling of any conference room, meeting room or office space within your organization, in any building, in any office, anywhere in the world. There are no limitations on the amount of space you want to control the scheduling of, or the location of the space. There are virtually an unlimited number of internal scheduling options, as DeskFlex anticipates most situations.
If you are a small organization, DeskFlex is still useful to you. If you have 5 rooms available for employee conferencing, employees can look online, and instantly see what is available, and for what amount of time it is available.
In both small and large companies, DeskFlex can replace the workload of a receptionist or administrative assistant by 50%, freeing this employee up for other tasks. At any given time, managers with access can download reports in order to learn about how resources are used within their company. Reports are divided up by user, type of space used, and actual room used. Reports are delivered in whatever form is easiest for manager interpretation, CSV etc.
Desk Flex, is also ideal for organizations like Libraries, Colleges and Membership Clubs. Wherever there is a location that must be reserved in advance, DeskFlex will help save manpower and resources, while still providing members/users with accurate and effective scheduling control.
Some of the features that DeskFlex can boast are active directory management, interactive floor plans and views, web scheduling, system customization, utilization reports and 24/7 technical support. There is never any need to worry that your employees or managers will have technical difficulties with the software that cannot be rectified quickly.
There are many benefits that DeskFlex can provide managers in your organization with. The software can perform numerous administrative functions that will help your company manage your resources more effectively.
Any authorized manager can receive reservation data, as soon as a reservation is made via email. This allows you to track your booking activity, and the activities of your employees by department, individual, or by their job title.
There is no guesswork, and very little need for a human element to be involved in the day to day running of the software. Without question, DeskFlex saves your organization time, and money. There will never be any reservations lost, misplaced, or double booked - even when it comes to advance scheduling months or years ahead of time.
