subject: Document Management Systems: the future is now! [print this page] Document Management Systems: the future is now!
Paper trails can become paper nightmares for a business. What if buried beneath that pile on your desk is the one document that seals the deal? And you can't find it?
Enter the document management system to get rid of the paper problem. Document management systems captures all of your paper, emails and files to a central repository, where you and your staff can access any and all of your crucial company information including that decision document! instantly, at the touch of your fingertips, from the convenience of a web browser. And not just one kind of document. Document management systems capture many kinds of electronic documents, including PC and business system-generated content, IBM i spool files, invoices, work orders, email, forms and more.
Suddenly approval processes are streamlined. Employee productivity rises. Information flows freely. In fact your overall approach and usage of information changes as a result of this new-found efficiency.
Just consider it: whether you are a small or large business you can access your content from anywhere, at any time. Built-in security programs create authorized lists of users, and restrict access to all others. Because the system is based on the web, you can access, use and share files from the office, at home, on a plane, a bus, or the road. That kind of freedom and flexibility not only allows you to get work done anywhere, but it also reduces your stress level as you no longer have to worry about having access to the actual physical documents to get the job done.
Think of the time and money you save! The days when you used to manually file documents, and then spend time searching through paper piles to find them are over. Consider, too the cost savings. Your business will dramatically reduce print, storage and distribution costs by electronically storing all your documents in one single electronic filing cabinet.
Additional software enables you to create electronic forms and professional business reports from any data source. Invoices, billing statements, purchase orders, and advanced reports can be created instantly, without having to rely on expensive pre-printed forms or custom reporting tools. Think of the cost savings.
Plus, all of these forms and reports can be created and printed into virtually any format you require, including PDF, HTML, CSV and Excel. And as you are now working electronically, you can distribute these forms to your staff and colleagues for instant approval. In fact, there is special software that enables you to capture and apply your digital signature and those of your staff to invoices, bills of lading, proofs of delivery and any other document that is generated from your document management system.
Interested? Rjssoftware.com's innovative Document management systems will streamline your document capture and improve the efficiency of your business, saving you valuable time and money.
