subject: Tips for moving to a paperless office [print this page] Tips for moving to a paperless office Tips for moving to a paperless office
For some time now IT experts have been saying that we are on the verge of the paperless office, an eco-friendly office that does not use or waste paper. Whether this is true or not is unclear but any office can benefit from reducing their paper usage.
There are several reasons why this is the case, firstly the obvious eco-benefits, then the cost and also because paper is not always the safest way to store confidential information.
So for companies moving to a new Clerkenwell office then here are some tips to make the new office a paperless office.
1) Firstly, use emails rather than paper letters. Perhaps the best way to reduce the amount of paper your office uses is to use electronic messaging rather than memos, fax machines and sending letters. This will not only reduce office costs but will also make workers more productive.
2) Newspapers, magazines and marketing materials can now all be received electronically, so there is no need to have paper copies. In fact, this use of paper is one of its most unnecessary and wasteful uses, as magazines and newspapers usually end up in the trash can. Also by opting for a digital copy via email you can then utilise those articles more easily in presentations and reports.
3) The key is progress, not perfection. This is because it is almost impossible to totally eliminate the need for paper in your office, so instead you should just try to minimise its use as much as possible. The important thing is to have realistic expectations.
4) Also remember that reducing paper usage does not just mean stop using A4 paper. It also means using hand-dryers in the bathroom rather than paper towels and by using coffee mugs rather than paper cups.
By following these helpful tips you can make your new Clerkenwell office space a paper-reduced office, which could save you a lot of money.
