subject: Document Management System Software [print this page] Content management refers to the process of capturing, storing, sorting, codifying, integrating, updating and protecting any and all information.
Why companies need a Document Management System (DMS)?
One of the greatest problems of any company is to have up to date, safe information. It does sound simple, but it is a crucial part of a
company's process which is usually neglected or overlooked.
Main risks of handling documents:
* Information most be passed, but the document containing it, never reaches the staff who need to be informed (targets)
* The targets receive the document (first version) and they change it with authorization (second version), but failing to resend it
to all the other targets (version 1 and 2 circulating through your company).
* The targets receive the document and they change it without authorization (illegal version), spreading later the changed
document to other targets and leaving two existing documents with different information in your company (legal and illegal version
misinforming your staff).
* All intended targets get the first version of a document, but some fail to receive following updates.
* The person who created the document can loose, misplace or erase the original document.
Now, these may sound like small details, but imagine that the information you are passing is a crucial change of policies, or a price
list; misinformation can cost a company thousands of dollars per month or make it loose credibility or even customers.
Why Blueball's Document Management System (DMS)?
Our DMS is an advanced, versatile, web based system with collaboration tools that help companies manage their contents, documents, news,
information and files, enabling them to promote new, faster ways of group collaboration, acceleration of communication and share of knowledge.
Because this application is modular you can actually choose what parts of the application you really need today and what parts you may delay
until you truly need them, so you invest your money on what is necessary, nothing more.
