subject: Taking A New View Of Windows Document Management With The Launch Of Windows 7 [print this page] Cutting costs is nothing newCutting costs is nothing new. And maybe you've gotten used to doing more with less. But you're still feeling the pressure to increase efficiencies. Yet you're not going to buy something "just because." Any solution that you seek will need to be flexible, dynamic, and secure.
While budget concerns are of the moment, increasing productivity and innovation is timeless.
Why have a static, outdated approach when dynamic and secure tools are out there? As Microsoft is preparing to launch Windows 7 and Windows Server 2008 R2, it's time to think about the tools and systems you use, especially when it comes to document management.
A rewarding investment
Businesses are always looking for value. The right investments help improve productivity, increase collaboration, and facilitate innovation. Also crucial: meeting mounting security demands. Protecting data is of primary importance to any IT department, and many organizations are bound by industry or government regulations to protect data from unauthorized access.
To that end, Windows 7 and Windows Server 2008 R2 offer enhanced security features, including policy-based network security. This allows only healthy computers to access network resources. And Windows 7 offers all the user-interface improvements of Vista with levels of speed, power, and performance that outperform XP.
But if security, efficiency, and user experience is important to you in your operating system-then what about your document management?
Filing cabinets wise up
You wouldn't upgrade your kitchen and then not buy food for the fridge, right? Electronic document management systems integrate with Microsoft operating systems and applications, making it easy for people to manage, store, control, and share documents and information. Document management makes an already simple process more effective through version control, workflow, scanning, email management and archiving, document delivery, records management, and remote access.
While Windows' use of folders has given us an easy-to-navigate interface complete with copying, cutting, pasting, moving, and renaming files document management makes the system even more useful. Imagine if your filing cabinet was given a brain. It could, for example, send notices out to 20 different people when a document is modified. Or route a file to a supervisor for approval, control document access, note every time someone accesses a file and more.
Seek and you shall find
Windows 7 Enterprise and Windows Server 2008 R2 remove barriers that keep you from accessing your information, regardless of where it's stored, and helps you stay productive when at home, on the road, or working from a branch office.
Whether you're in or out of the office, document management does more than just index the files; systems can cross-reference, record association, provide context-all so you can find what you need even faster.
The files you need, when you need them, all with the highest level of security and reliability. You don't have to search far at all.
Timing that works
So, with the impending arrival of the latest Microsoft Windows upgrades, take a moment to consider your content management methods, and determine how best to take advantage of the latest document control and collaboration tools.
