subject: Useful Tips to Organize Your Emails [print this page] Useful Tips to Organize Your Emails Useful Tips to Organize Your Emails
Do you get a lot of mails everyday and sometimes it becomes tough for you find an important mail? You are not alone. There are many get face the similar kind of situation. There is no doubt that an unorganized mailbox can make it really difficult for you to find the email you are looking for. To resolve this issue, Microsoft Outlook offers excellent tools with which you can organize your messages efficiently. Whether you're using Outlook 2010, Outlook 2007 or Outlook 2003, you will find some useful tips to organize your email.
To sort messages quickly, Outlook 2010 has come with a great new feature for organizing messages by date and arranging them by Conversation. After receiving a new message the entire Conversation moves to the top of your message list. The size of a conversation could be reduced with Clean Up as it deletes duplicate messages in the conversation. Regardless of Outlook versions, you can arrange all your emails by date, file size, sender, or level of importance.
It is also suggested to group similar messages in folders to find messages quickly. You can do it easily by creating new mail folders. You can group all your messages by topic, project, contact, or other categories depending on your choice. Don't know how to create a new folder in Outlook 2010? On the Folder tab, in the New group, click New Folder. An to execute the same in Outlook 2007 and Outlook 2003, go to the File menu, and then point to New and then click Folder. For MS Outlook support you can talk to a remote computer support service provider.
Well, to find any particular mail or group of mails you can take help of Search Folders. Here the mails are not stored. Rather there are virtual folders which offer a view of all the messages stored in your mailbox. In Outlook, you could find default Search folders like Unread Mail. You can also create Search folders on your own. To create Search Folder in Outlook 2010, go to Mail, then the Folder tab, and in the New group, click New Search Folder.
You can route mail competently using mailbox rules. This will help you to automatically execute actions for both incoming and outgoing messages depending on the criteria you establish. Routing mail efficiently saves your precious time and it also organizes your mail for you.
Set junk filters and get rid of unwanted mails. Outlook Junk Email filters send email flagged as junk to a different mail folder under your Mailbox.
