subject: Five Basic tips on how to arrange a conference in Leicester on a budget [print this page] Five Basic tips on how to arrange a conference in Leicester on a budget
1.Work with another company
As conferencesare usually quite costly 1 key method of cutting costs is to merge your conference with at least one or two other businesses within the same field.
Planning a joint conference in Leicester is going to be effortless because it is home to many business head offices and so is definitely the perfect place for this method to be successful.
By halving this section of the budget, you could possibly spend more on different elements,for example catering and refreshments.
2.Venue
The least expensive choice is usually to hold your conference in Leicester in your own office building. But,if you do have to hire a venue make sure that you book it well in advance of the conference date, as this will help you receive the cheapest rate possible.
Furthermore picking a conference venue in Leicester that's easily accessible for all your colleagues is yet another means of cutting costs. This can decrease the travel expenses for the delegates and thus save on fuel expenses and transport expenditures.
3.Recycle
To save cash more, when arranging your conference in Leicester, attempt to recycle as much material as you can from past conferences, this could possibly incorporate gifts, speeches and information. Even though this material will likely need adjusting to become current and suitable it'll be much cheaper than paying for completely new materials.
It is also better to not offer your participants paper hand outs. Not only does this help towards preserving the environment but in addition will save time and expense. As a replacement upload the criteria and schedule on to the conference website.
4.Volunteers
Acquiring staff for the conference in Leicester is amongst the priciest choices you may make.
If you are going to supply refreshments and photography at your conference it's a considerably cheaper option to try and involve a local volunteer company or charity. As a possible incentive you could possibly provide a cut of conference ticket sales if you have charged for attendees, or offer to raise understanding of their cause.
5.Refreshments/Catering
Determine what is the smartest choice for supplying food and drinks at your Leicester based conference.
If the conference is only a few hours long, provide jugs of iced water, that contains lemon slices, as an alternative to selecting the more costly option of water in bottles.
If you want to deliver food during your conference select a buffet option instead of a sit down meal. This will reduce costs concerning the food but will in addition prevent youhaving to pay for waiting staff.
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