As a property manager, there are plenty of programs from which to choose that will make your job easier. Although most still go with what's familiar such as Excel or good old-fashioned pencil and paper, other, more flexible and easier to use options exist. Be careful that you do not choose a program that locks you in to a lengthy contract with early termination fees or one that requires an annual fee on top of the purchase price. Because there is sure to be some amount of unfamiliarity with a new program, be on the lookout for software that offers support and training as part of the package. Support and training should be available that fits in with your schedule. Make sure that your software vendor has extended support hours, especially if your office is in a different time zone to theirs. Ideally, you want property management software that has been developed by actual property managers. The greater their experience, the better. You want the software to be able to efficiently deal with all kinds of properties, from single-family houses to large commercial properties. The program you purchase should also contain the following features:
- Efficient data management. You will spend a lot of time entering records and searching through databases and so your property management software must make it easy for you to do those tasks. Getting software that makes these routine tasks a pain will soon cause you to give up on it. You might need to try out a trial version of the software to assess this for yourself.
- A full accounting package. Your accounting method will certainly differ from others, so be sure to choose a program that supports the one you like best. Some prefer cash, which is the simpler accounting method. Most property managers, however, prefer the accrual method because of the greater detail it provides. Because accounting relies heavily on reports, choose a program that allows you to run several of them whenever you need, for any time span, and that automatically calculates any late fees and discounts.
- Check writing. Find a program that allows you to print checks right from your computer, especially if you write quite a few for your business. Time is money, and you don't want to spend it writing checks. Just ask your vendor to guide you to the correct companies that supply the check forms you will need.
- Reminders. Property management can be hectic, so choose a program in which you can set reminders about appointments or any other work you need to accomplish. Of utmost importance, however, are reminders about late rent and leases that are about to end. Pop-ups and emails are the best types of reminders.
