subject: When is it time to consider managed print services? [print this page] When is it time to consider managed print services?
For managers or CEO's considering managed print services, the move over to this eco-friendly and forward thinking print management option can be a somewhat challenging move. Budgets need to be considered, and for small to medium businesses it may seem like an unnecessarily expense to outsource a company to handle print auditing, printer and fax management and various other duties associated with managed print services. The following questions can be asked to determine whether a company will get the most benefit from hiring a MPS.
Will MPS help you save money in the long run to be a worthwhile enough investment?
The answer to this is a clear yes', according to print management experts. Research has shown that companies can save up to thirty percent each year through hiring of print services with huge reductions in paper, ink and other printing resources. Each department can produce huge volumes of paper each day, and over the course of year this volume can reach epic proportions. The amount of waste that is also prevented makes it a worthwhile investment in terms of the environment too, ensuring more eco friendly practices within the workplace.
Can your current printer technology and equipment keep up with the changes and advancements in technology that are made each year?
Most likely you might be able to update your printer software and equipment once a year, however are you really sure that you are getting the latest technologies? Managed print services ensure that your equipment is constantly kept up to date, with the latest software and drivers ensuring compatibility and quality at all times preventing problems, and ensuring that things operate smoothly and effectively.
Is your current print infrastructure sustainable and effective?
In general, a typical sized company will have a ratio of about three employees to every printer. While this may seem reasonable and time-effective, it puts a bigger demand on the infrastructure. Managed print services help companies find the most effective solutions, decreasing the ratio and educating employees and managers on the best way to reduce waste, print wisely and make effective use of resources within each department. This helps to reduce waste, save costs and also cut down on harmful emissions by saving paper drastically.
Is downtime costing your company serious money and time?
If you answered yes to this question, you are not alone. Thousands of companies across the world face major downtime when a printer or fax jams or breaks. IT departments often have to stop what they are doing to try and fix the problem, while employees who are relying on the printer or faxes to work are unable to do anything until the problem is resolved. MPS maintain and fix all resources within your organisation, ensuring that firstly all items are in good working order, and secondly, promptly fixing any item that may need repair.
Do you and your employees have the time or experience required to handle print related concerns on a daily basis?
Only an experienced MPS is able to do a full print or telephone audit, and with additional skills and qualifications they possess, they are also able to keep all equipment in good working order, fix any equipment that needs repair, replace ink and advise on sustainable practices too. While it may be tempting to do it yourself', in reality managed print services is a full-time job that needs to be managed thoroughly by experts for the proper benefit.
