subject: What Document Archiving Software to Use? [print this page] What Document Archiving Software to Use? What Document Archiving Software to Use?
If you're Business not using document archiving software already we recommend you start from tomorrow. Rather than use paper, make a decision to use feasible electronic document archiving software and only print the documents when needed. You hardly have to worry about the document getting lost if you keep your electronic documents with back up.
Offices are now becoming compact with less storage more people and less space. You can hardly do with hefty drawers and cupboards filled with documents. Many employees as well as departments are equipped with scanners or multi use 3 in 1 printers. A lot offices also make it a routine for one person to do back up on a particular day of the week.
Looking for a document archiving software for your office? Well make sure you try one that suits your business's needs like if you're work is finance oriented then make sure you compile it with a software that does tax filings as well as audits. Many marketing and sales offices do the same by compiling it with customer relationship software.
The top document archiving software at present that you can probably use are - Adobe reader, which can be found on many desktops as it's free and can be used to read PDF saved documents. The latest though have been criticized, it allows the user to play multimedia embedded in the document.
One up on Adobe reader is the Adobe Premiere; it is a premium version and can be installed by purchasing a CD not that costly. It is a document archiving software nonetheless with online collaboration on the site by multiple users. Though there are many features with this one and an extended Pro version of it as well, not many use the features to its best ability. The Pro version is costlier.
Foxit Reader is another document archiving software an alternative to the Adobe Reader with all similar basic features that a person can easily use. A lot of people get daunted by the use of the term 'software'. You do not have to be computer engineer to use but just try your way around it.
Two other such software, the PDF Redirect as well as the Document Locator, both these document archiving software like the above mentioned provide you with the basics to electronically save a file as well as read and print it.
Make sure your software can be used across the organizations as you do not want other software confusing or one file not to open in another computer. See that it is compatible with any printer or scanner or else it can frustrate to do multiple tasks.
Lastly, make sure your can rework the documents or else you will only be stuck with read only format.
