subject: Managing telephonic communication with the used phone systems [print this page] Managing telephonic communication with the used phone systems
When you are running a business at a very small level, you are least likely to pay attention to the telephonic communication costs. You will not know when these become significant for your cost calculation purpose. In the absence of proper phone systems, the bottom line of your business could be hit adversely by the burgeoning costs. It is not just the cost-effectiveness which will be adversely hit but also the efficiency and effectiveness of communication. It is not necessary that you have to install the brand new phone systems. You can even have the used phone system that works as good as the new one, save for some requirements of face-lift and cleaning that these might require.
One of the benefits of the used phone systems are that these can be purchased at substantially reduced prices. Usually, the companies which are either on the fast growth trajectory or the ones which are closing down sell-off their phone systems that are no longer of use to them. If you want to buy one, then you can either advertise your requirements in the newspapers or on the online medium. One of the main reasons for getting these installed earlier than later is that the employees can be disciplined at the right time without much hue and cry.
These used phone systems could be of many types. Some of the more common ones invariably have the following features:
1. Cabling of voice and data
2. Multiple telephone lines and telephone numbers
3. Small scale telephone exchange facility
4. Call diverting option and porting of your number
5. Voice over Internet Protocol facility
6. Internet and data connectivity
7. voice mail
8. Auto attendants
9. Dial-by-name directory
These features ensure that you are able to manage the communication efficiently and effectively with better control. These used phone systems could either be the IP PBX systems, PBX systems, VoIP based telephone services and equipments and other such systems. You might find selecting the right system quite a difficult work. Here are some tips on how to find the best system for your business:
1. What types of communication needs do you have? This needs-assessment is best done if you have the flow charting of the way communication will happen across the organization. You will be able to figure out how many lines are required at what all purposes and which mode of communication is best suited for which place. This, in turn, will help you to know the kind of system required
2. Keep future in mind: A used phone system is more likely to be outdated but it shall be relevant for your present and future needs. If you can get a system which is futuristic in nature, then there is no better deal than it.
3. Shop around: To get the best prices, it will pay you if you shop round a little bit. It shall be kept in mind that the prices would be the lowest for the most outdated one. So, only the cheapest prices shall not form the selection criteria of the used phone systems.
