subject: Document Scanning saving thosands of pounds for businesses [print this page] Document Scanning saving thosands of pounds for businesses
It seems that more and more businesses have implemented document management systems and document scanning into their business processes and in the majority of cases it has in turn saved them time, effort and costs by having their documents readily available at their desktop.
Many office managers hadn't realised the amount of time that was wasted on searching for files, re-printing pages, photocopying, organising files and general document management in the office. Obviously a way to cut out all of these processes is ideal but in turn costs would also be saved on paper costs, printing costs, postage costs as well asfiling cabinet and storage costs.
It seems all of these things hadn't been taken into account together by most offices and the managers who had spotted these areas to improve will have looked into bulk document scanning and electronic document management. By having their documents scanned and digitised they would view all historic files on screen within the click of a button, no more file searches for any staff.
Because these are electronic files they are usually emailed instead of printed or posted and can even be hosted securely online for access in and out of the office, useful for sharing documents.
Offices who have taken this on board are already reaping the benefits and with all the of time wasting, printing costs and general office file processing costs involved in hard copy document handling, not to mention the money involved in long term storage if they still store files off-site!Each office who has documents scanned in are already saving thousands of pounds per year.
